2. Information We Collect
2.1 Personal Information You Provide:
We may collect personal information that you voluntarily provide to us when you:
- fill out contact or appointment request forms;
- sign up for newsletters or communications;
- send us an email or message;
- register as a new patient;
- complete patient forms.
Such information may include your name, email address, phone number, postal address, date of birth, insurance information, and other health- or dental-related details.
2.2 Automatically Collected Information:
When you visit our Website, we may automatically collect certain technical information about your device and usage, including but not limited to:
- IP address;
- browser type and version;
- operating system;
- referring URL;
- pages you view on the Website and how long you stay;
- time and date of your visit;
- cookie identifiers.
This helps us analyze usage, improve our services, and manage the Website.
2.3 Cookies and Similar Technologies:
We may use cookies, web beacons, and similar technologies to collect information about your interaction with our Website. You may disable cookies via your browser settings, though some features may then be less functional.
3. How We Use Your Information
We use your information for the following purposes:
- to respond to your requests (e.g., appointment scheduling, inquiries);
- to provide you with dental services and communicate about your care;
- to send you updates, newsletters, or other information if you consent;
- to manage and improve our Website, understand how it is used, and optimize content;
- to comply with legal or regulatory obligations;
- to protect our rights, property, and the safety of our patients or others.
4. Disclosure of Your Information
We may share your information in the following circumstances:
- with our staff, affiliates, service providers, or contractors who perform functions on our behalf (e.g., scheduling software, website hosting) under confidentiality obligations;
- with your consent (e.g., sharing with specialists or other providers when you request a referral);
- when required by law, regulation, or legal process (e.g., subpoenas, court orders);
- to protect our rights, enforce our policies, prevent fraud or other wrongdoing;
- in the event of a sale, merger, or other change of business control, in which case we will require the acquiring entity to honor the terms of this Privacy Policy.
Important note: If you are a patient receiving dental services, additional privacy protections may apply under the Health Insurance Portability and Accountability Act (“HIPAA”). This Privacy Policy pertains to our Website and general information collection; the specific handling of your medical/dental information will be governed by our Notice of Privacy Practices and applicable laws.
5. Data Security
We implement reasonable technical and organizational measures to help protect the information we collect from unauthorized access, use, alteration or destruction. However, no method of transmission over the Internet or electronic storage is completely secure, and we cannot guarantee absolute security.
6. Retention of Information
We retain your personal information for as long as necessary to fulfill the purposes described in this Privacy Policy or as required by law (for example, patient records retention requirements). When no longer needed, we will securely dispose or anonymize the information.
7. Third-Party Links and Services
Our Website may contain links to third-party websites or services which are not controlled by us. We are not responsible for their privacy practices. We encourage you to review the privacy policies of any such third parties before providing your information.
8. Your Privacy Rights
Depending on your jurisdiction, you may have certain rights regarding your personal information, such as:
- the right to access, correct, or delete your personal information;
- the right to limit or object to certain processing;
- the right to withdraw consent (where processing is based on consent);
- the right to data portability.
To exercise any of these rights, please contact us using the information in the “Contact Us” section below. We will respond in accordance with applicable law.
9. Children’s Privacy
Our Website is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13 without parental/guardian consent. If we learn that we have inadvertently collected such information, we will take steps to delete it.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will post the updated version on our Website with the effective date. Your continued use of the Website after such changes means you accept the revised policy.
11. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact:
Meadow Park Family Dentistry
2212 Central Dr. #101, Bedford, TX 76021
Phone: (817) 464-8655
Email: info@meadowparkdentistry.com
Effective Date: 11/10/2025
